August 17, 2017
Cloud Storage Reviews

Sync Multiple Devices

Almost all cloud storage services now come with the ability to synchronize multiple devices. This means you can get files across devices once they are upload to the cloud; even better, you can now complete the upload from any of your devices, allowing the cloud storage service to function as a medium for seamless synchronization.

Combined with file versioning and other features that are now available via cloud storage services, you can easily set up a workflow that will enable you to have important files available at all times. Newer versions are synchronized instantly and older versions of the same files are stored in a separate archive for easy retrieval.

The Setup

To begin setting up all of your devices, you must first install the desktop software that comes with your cloud storage service plan. Download the software and complete the initial setup process right away. You will be asked to define files and folders that need to be uploaded to the cloud; alternatively, you can have the software create a new folder and copy your files onto it to upload them to the cloud.

Once the desktop setup is completed, it is time to add more devices. Mobile apps are available for you to install, so grab your smartphone and tablet and continue with the setup process. Setting up the mobile app is slightly easier to do since there are fewer configurations to worry about.

You can command the mobile app to upload photos and videos to the cloud the moment you capture them. This is a nice feature to have if you are on an unlimited data plan; there is no need to worry about losing photos and important videos, plus you can edit them on your computer since both devices are now synchronized.

You can also add another computer - for example your laptop - and include it in the synchronization workflow. Connecting additional computers to the cloud storage service gives you the ability to work on all of them while keeping the latest version of your files available no matter which computer you use.

Additional Features

Now that you have your devices connected to the cloud storage service, you will find that your files are automatically made available the moment you upload them to the cloud. The cloud server will tell connected devices regarding new files to download and each of them will download the files automatically.

You can set the cloud storage software and apps to recognize new files only. Downloads are started only when you access the files (i.e. you double-tap on a file to open it). Those of you who are on a volume-based data plan will find this type of setup much more bandwidth-friendly.

Today's best cloud storage services also equip their software and mobile apps with the ability to do local synchronization. Devices will recognize each other when they are connected to the same local network - usually via a wireless access point - and will choose to stream files locally. Since there are no uploads and downloads involved in the process, you can save a lot of time and bandwidth by activating the local synchronization feature as well.

Keeping Your Devices Organized

As you add more files to the cloud, you may soon be dealing with a rather cluttered cloud storage space; the same problem will appear on all of your devices. To avoid this from happening, make sure you organize files into folders and that you use a consistent naming consensus from the beginning.

Additional features we discussed earlier can also be utilized to keep the synchronization flowing effectively and your files well organized.